Subaward/Grants Manager Vacancy-Job Ref:JKRW/1803/202043

  • Contract
  • Full Time
  • Kigali

IntraHealth International

Subaward/Grants Manager Vacancy-Job Ref:JKRW/1803/202043

SubAward & Grants Manager – Job Opportunity

Why Choose IntraHealth

At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.

For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work. Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective. Join us and together we can make lasting changes in global health—for all of us.

SUMMARY ROLE Reporting to the Chief Finance & Admin Officer, the Subaward/Grants Manager will provide financial and administrative oversight in the management and monitoring of all sub-recipients under the Ingobyi Activity. He will review and negotiate awards, subawards, MOUs, and procurements on behalf of IntraHealth and provide training and advise staff on donor rules and regulations and IntraHealth’s policies and procedures. The Subaward/Grants Manager will coordinate closely with Contract & Grants and Programs staff at IntraHealth’s HQ and/or regional offices.

ESSENTIAL FUNCTIONS

Draft and negotiate incoming and outgoing legal instruments and modifications (pre-teaming, grants, cooperative agreements, contracts, subawards/ subcontracts, service and/or consultant agreements, leases, memoranda of understanding, purchase orders, etc.), ensuring the applicable flow down of donor requirements, in consultation with IH HQ.
Coordinate execution of outgoing subawards and modifications in accordance with Contracts and Grants procedures and the Delegation of Authority/Signature Authorization for Agreements.
Maintain and apply knowledge of donor rules and regulations (including but not limited to the Uniform Guidance/2 CFR 200/45 CFR Part 75, USAID Mandatory Standard Provisions, FAR, AIDAR) and advise and provide training to implementation teams on best practices, compliance and risk management, and mitigation strategies and tools.
Assist global counterparts and project teams with pre-subaward risk assessments for sub-recipients and subrecipient monitoring activities.
Provide procedures, tools and training as needed and monitor implementation of subrecipient monitoring plans.
Review all subaward reports monthly and certify data annually to ensure accuracy of data for accounting and audit purposes.
Conduct regular site visits to track sub-recipients progress, measure performance, and ensure accountability, in accordance with the established subrecipient monitoring plan and document appropriately.
Assist the sub-recipients in identifying program/operational/financial management challenges or concerns, and direct the sub-recipients to the appropriate assistance channels as needed.
Support the subrecipients with monthly cost share submission and review for accuracy and completeness.
Monitor and communicate budget performance variance monthly for the subrecipients.
Review annual sub-recipients work plans and budgets for consistency with overall program goals and objectives, alignment with donor technical and spending requirements, feasibility, and cost-effectiveness.
Maintain an active dialogue with the sub-recipients and provide timely response to their inquiries.
Prepare and submit grant management reports to the project’s leadership team through both formal and informal debriefings, annual, and semi-annual reports.
Maintain confidentiality of all privileged information regarding both human resource and fiscal matters.
MINIMUM REQUIREMENTS:

Master of Business Administration or related field is required.

Tags budget performance client relationship management global health human rights local communities procurement risk assessment risk management
5 years of professional experience in grants management in the NGO sector is required
CPA or its equivalent
Experience managing large U.S. Government grants
Knowledge of U.S. Government rules and regulations
Strong communication and interpersonal skills, as well as proven capacity building abilities
Proven ability to develop and communicate a common vision among diverse partners and the ability to lead multidisciplinary teams
Computer literate in MS Office (Word, Excel, Outlook) Working Conditions/Physical Requirements
Minimum noise levels in an office environment
Ability and willingness to travel domestically/ internationally up to xx%
Position is based in an office, requiring sitting at a desk most of the day
Requires lifting of 0-10 lbs. occasionally or as needed.
Competencies

Innovation-Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of IntraHealth’s performance and meeting objectives, results and global commitments.
Accountability – Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for IntraHealth’s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
Service Excellence – Knowledge of and ability to put into action customer service concepts, processes, and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
Client Relationship Management – Knowledge and ability to determine and satisfy current client needs and maintain a partnering relationship during engagements; includes influencing, communicating, presenting, facilitating, Build and manage new relationships and collaborative alliances.
Strategic Thinking – Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision-making processes to reach productive resolutions that translates strategy into actionable business plans.
Business Acumen – Knowledge, insight, and application of business concepts, tools, and processes that are required for making sound decisions in the context of IntraHealth’s business; ability to apply this knowledge appropriately to diverse situations; including supporting, identifying, assessing, and/or securing new business for the organization.
Effective Communication (Oral and Written) – Understands effective communication concepts, tools, and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate professional communication behaviors
Summary of Benefits

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers, so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.