Project Officer Vacancy

  • Full Time
  • Kigali

RUB

SPECIFIC RESPONSIBILITIES

The finance officer should provide financial and administrative services to the project. The finance officer/accountant answers to the project manager who has the ultimate responsibility to ensure that the project is delivered on time and according to plan and budget.

Be responsible for the overall effective and efficient managing of finances, including:

a) Planning and budgeting:

Participate in preparation of annual and quarterly work plans; prepare requests for funds in the applicable format;
Ensure the project budget monitoring and revision;
Assist with developing budgets for project revisions, requisitions, and future proposals and ensure budget follow up as delegated by the project manager;
Participate in the implementation of Internal Control System and elaboration of financial control tools;

b) Accounting/Reporting:

Verify accuracy and conformity of accounting documents, process accounting entries and perform monthly and annual closing; ยท
Administer all payments/bills of the project and administer the petty cash if applicable;
Perform internal cost analyses and prepare internal and external financial reports as delegated by the project manager;
Ensure that financial, procurement and anti-corruption policies and guidelines are followed.
Follow the project accounting system, including reporting systems, in accordance with the project document, project donor requirements and the RUB procedures;
Maintain petty cash transactions, including writing receipts, preparing payment request forms, disbursement of cash and clearance of advances;
Manage banking transactions related to the project and preparing monthly bank reconciliation statements and reporting;
Reconcile all balance sheet accounts and maintain records of files;
Prepare project financial reports as required;

c) Control:

Monitor and ensure expenditure of project funding in accordance with RUB procedures as appropriate;
Check budget lines to ensure that all transactions are correctly booked to the correct budget lines;
Ensure that documentation related to payments are duly approved by RUB Executive Director;
Report any actual or potential financial issues to the Executive Director , as appropriate;
Monitor expenditure of petty cash and ensure records are up-to-date;
Continuously improve systems & procedures to enhance internal controls to satisfy audit requirements;
Undertake other relevant matters assigned by the employer
Assist in the preparation of project and organizational audits;

Qualifications

University degree with knowledge in accounting, finance, Business Administration; or a related field.
At least two years of experience in financial and accounting work, solid experience in budgeting, planning and reporting on funded projects. Working experience with a Disability Organization
Good knowledge of administrative and accounting regulation and procedures
Good computer skills in MS Word, MS Excel and accounting software.
Working English langua

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