Medical Logistician Officer Vacancy-Job Ref:JKRW/1803/202045

  • Contract
  • Full Time
  • Kirehe

Save the Children

Medical Logistician Officer Vacancy-Job Ref:JKRW/1803/202045


TITLE: MEDICAL LOGISTICIAN OFFICER TEAM/PROGRAMME: Health and Nutrition LOCATION: Kirehe GRADE: 4 CONTRACT LENGTH: Open Ended CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) ROLE PURPOSE: The primary responsibility of the medical logistician ooficer is to ensure effective and efficient implementation of the medical supply chain for SCI. S/he will ensure readiness of the Kirehe office as it pertains to the quantification, procurement, maintenance and replacement of medical and pharmaceutical items. In addition to this, will support the daily operations of the unit with the collaboration of the pharmacy officer. SCOPE OF ROLE: Direct Reports to: Health and Nutrition Coordinator Indirect : Emergency Response Field manager KEY AREAS OF ACCOUNTABILITY :

Maintain an accurate inventory of all SCI equipment including drugs, medical equipment and technical equipment
Monitor he storage condition of the warehouse at Kirehe field office
Ensure the expired or dysfunctional items are replenish on time as per quality standards
Ensure the integrity of the stock
Liaise with the logistic team to ensure the procurement is done per required standards and specifications
Ensure the integration of all technical documentation into TIM and SCI guidelines
Provide monthly, quarterly and updates on inventory status
Actively work towards the achievements of SCI development plan
Abide by and work in accordance with SC principles, code of conduct, quality and accountability MAIN RESPONSABILITIES
Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required;
Taking direction from the Health and Nutrition Coordinator, whilst often taking the lead on medical logistics aspects to ensure successful management of all health and nutrition related facilities that includes storage, medical equipment and devices, cold chain and WASH facilities;
In collaboration with other logistics team, support all logistical elements, and ensure quality standards of drug management are met include warehousing, cold chain management, stock rotation and control, pipeline management, consumption monitoring and ordering;
Manage drug donations with the pharmacy officer and Health Coordinator
Responsible for the maintenance of medical equipment;
Ensure safe waste management of drug and medical supplies;
Ensure accurate recording in SCI software system and reporting of drug movement stocks and consumption
Work with other logisticians to take on other logistical tasks as required;
Work with the logistics and medical team overseeing the reverse logistics of drugs and medical supplies and equipment. To review the National List of Registered Medicines and coordinate with the National Ministry of Health regarding the donation of unused medicines;
To ensure that gifting is legal, responsible, appropriate and in line with Save the Children policy
Medicines that are not registered and cannot be donated to the host nation must be responsibly destroyed
Document lessons learned and disseminate as appropriate Emergency Preparedness
Identify and procure medical equipment and supplies for emergency operations;
Implement serves as a back up to the Logistics Support Section;
Establishes and maintains necessary supply discipline procedures to ensure the maximum utilization of assets;
Verify receipt of medical equipment, the operational status, and coordinate additional medical logistics requirements;
Coordinate required medical equipment and supplies in response to declared health and Nutrition events/emergency requests;
Maintain spreadsheet of all medical equipment and supplies associated with emergency response operations;
Provide sustained medical logistics support to key personnel during activities implementation;
Full drug, medical supplies, medical equipment and cold chain specifications to meet the needs of the Outpatient, Mass Vaccination, Disease Treatment and In-patient units;
Develop packing lists for modules for ease of warehousing and rapid deployment;

Tags cold chain country programmes emergency preparedness logistician logistics medical equipment medical supplies nursing pharmacy primary health care procurement supply chain transparency waste management
Drug management guidelines, consumption tools and templates for ordering and reverse logistics and the SOP for medical logistics for each type of deployment (mobile clinics, vaccination and diarrhoeal disease outbreak);
Under the direction of health Coordinator and the logistics manager work with key country programmes and regional offices on e-prep plans aiming to ensure that the EHU links in and supports SCI operational surge activities
Collaborating with other medical personnel to conduct training sessions for the use of medical supplies and explaining safety instructions and details. BEHAVIOURS (Values in Practice) Accountability:
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale. Collaboration:
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to. Creativity:
develops and encourages new and innovative solutions
willing to take disciplined risks. Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity QUALIFICATIONS
Bachelor degree in supply chain and logistics management with the back ground of nursing or any health related domain
Progressive experience with international NGOs in humanitarian medical logistics;
Previous experience of supporting first phase self- sufficient primary health care programmes
Ability to work in and maintain a positive team dynamic in insecure environments;
Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization
Strong knowledge of medical items necessary in various clinical departments
Skilled in assessing quality, price, and durability of medical tools and equipment
A dept at distributing medical supplies to respective units before items run shortage
Advanced computer navigation skills and experience with online system
Outstanding communication and organizational skills
Detail oriented, organised with strong experience in requisitioning required medical supplies, ensuring appropriate bill payment. EXPERIENCE AND SKILLS
Team- oriented professional with excellent interpersonal skills
Proven ability to provide sound technical support and effective problem solving
Capable of decision making in the situation of uncertainty
Responsiveness to need for change and unique circumstances
Demonstrated ability to function independently and manage own work plan and deliverables with attention to detail
Fluent verbal and written communication skills
Good command of spoken and written English Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Kirehe

Employee Status: Permanent