REQUEST FOR PROPOSAL (RFP)
RFP No.: RRSA/RFP/002/2018
OPENING DATE: Thursday, February 22, 2018
CLOSING DATE: Wednesday, March 7, 2018
CLOSING TIME: 17:00 Kigali time
DESCRIPTION: Sanitation Guarantee Fund Feasibility Study
FUNDED BY: United States Agency for International Development
(USAID), Cooperative Agreement No. AID-696-A-16-00008/SNV
IMPLEMENTED BY: SNV and its subawardees World Vision and Water for People
CURRENCY OF BUDGET: Rwandan Francs and US dollars
POINT OF CONTACT: Jeanne Umuzigambeho – Isuku Iwacu Project Coordinator
Section 1: Instructions to Applicants
Isuku Iwacu – Rwanda Rural Sanitation Activity (RRSA) is a four-year rural sanitation Activity awarded on September 2, 2016 and estimated to be completed by November 9, 2020. The Activity is being executed by a consortium of Non-Governmental
Organizations headed by SNV, and including World Vision International and Water for People in the following eight districts: Kayonza, Kicukiro, Ngoma, Nyabihu, Nyanza, Nyarugenge, Ruhango, and Rwamagana.
As part of project activities, the Isuku Iwacu – RRSA is soliciting applications from a qualified and experienced contractor to assess whether sanitation guarantee funds are appropriate and, if so, provide strategic recommendations on how to manage the fund in order to: 1) provide effective loan guarantees and 2) employ risk mitigating instruments to encourage private sector financing and involvement in sanitation and hygiene services.
Applicants are responsible for ensuring that their proposals and budgets are received by the Isuku Iwacu – RRSA in accordance with the instructions, terms, and conditions described in this RFP. International consultants or companies are encouraged to apply, ensuring Rwandan expertise is duly indicated or considered. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration.
This is a Request for Proposals only. Issuance of this RFP does not in any way obligate the project to make an award or pay for costs incurred by potential offer or in the preparation and submission of an offer.
Section 2: Applicants Checklist
Applicants interested in this assignment shall submit a full application, which include the following:
a) Cover Letter, signed by an authorized representative of the applicant and indicating name of applicant, address, phone numbers, and email address, and contact person for any purpose related to this RFP.
b) Technical proposal not to exceed 20 pages (not including annexes) describing
Proposed approach to complete this study, including, but not limited to, description of (i) proven experience in conducting similar studies in countries with similar context, and (ii) desk review of key documents, key informant interviews, focus discussion groups and/or semi-structured interviews discussions, and observations.
Key Personnel and staff with summary of relevant experience and description of their roles to conduct the study. Key personnel shall include Rwandan experts with relevant experience in microfinance, savings, and/or banking sector, demonstrated knowledge and experience in WASH development and value chain finance.
Proposed implementation schedule with level of efforts and indicative dates to complete this assignment.
c) Financial proposal including:
Detailed budget in an Excel file shall be provided, detailing applicant’s itemized fees, costs, and cost share. Cost sharing is an important element for USAID-funded projects. Therefore, applicants are required to contribute resources from their own for the implementation of this assignment. Cost share is required to be at least 10% of the total budget proposal, consisting of allowable costs under the applicable USG cost principles. Cost share breakdowns must be provided in sufficient detail to determine cost reasonableness – a summary breakdown is not sufficient. Applications failing to meet this requirement shall be eliminated from further consideration. A detailed line-item budget shall be prepared based on activities to be undertaken, expected tasks and deliverables. Budgets must be provided in a separate spreadsheet. Costs shall be presented in Rwandan Francs and U.S. Dollars, indicating used exchange rate (and source)
Budget Narrative – An accompanying narrative in a separate Word file shall be provided. The narrative shall provide justifications for all items indicated in the budget, and a brief explanation of how the rates were determined.
Section 3: Selection criteria
Proposals shall be evaluated against the following criteria:
Key Personnel and experience
Proposed implementation schedule
Budget proposal and narrative (Cost effectiveness)
Cost share (10% of the total budget proposal)
Isuku Iwacu is not liable for any cost incurred during preparation, submission, or negotiation of the award/contract. All submitted documentation, provided software and/or materials shall become and remain the property of Isuku Iwacu.
Section 4: Applications
The Applicants must fully meet all requirements of this RFP, and are requested to submit their proposals no later than Wednesday, March 7, 2018 at 17h00 local Kigali time by email to [email protected] with a subject line: “PROC – USAID-funded Isuku Iwacu – SGF feasibility Study”.
Section 5: Applicants qualifications and requirements
The applicant shall meet the following requirements:
Minimum of ten years of experience with microfinance and banking sector.
Demonstrated success in assessing and designing credit interventions and procedures to streamline and develop effective loans for producers that will benefit value-added processors, input suppliers, buyers and marketers.
Demonstrated experience assessing, adapting, and using financial support tools to identify supply chain gaps and blockages to increase demand for sanitation resources in immature or emerging markets.
Knowledge of WASH-related financial markets in East Africa, and particularly in Rwanda is required.
A keen ability to grasp future vision and market opportunities
Experience in finance and/or microcredit in partnerships with public, private, and/or international organization.
Strong strategic planner, problem solver, and linkage developer.
Strong interaction skills with financial institutions, staff, stakeholders, and government agency
Extensive experience in Rwanda, East Africa region or pertinent Asian countries
Demonstrated organizational skills and a strong track record in meeting deliverables and deadlines
Ability to respond to comments and questions in a timely and appropriate manner;
Fluency in both English and Kinyarwanda.
Section 6: Notification of intent to enter into a contract
Isuku Iwacu shall inform ONLY successful applicant(s). The process of negotiating and signing a contract with the successful applicant(s) is expected to take place from March 26 to 30, 2018.
Please note that the release of this RFP does not necessitate that an applicant be awarded.
Section 7: Anticipated duration of the assignment
The duration of the assignment is expected to be 15 work days from contract signature. It is of prime importance to respect the agreed upon schedule. Delays incurred will be penali
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