Grants Finance Manager Vacancy-Job Ref: JKRWWVI/1210/202051

World Vision

GRANTS FINANCE MANAGER VACANCY

KIGALI, RWANDA

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 29 Districts of Rwanda. Our interventions are currently reaching more than 1.5 million people.

 

World Vision Rwanda seeks to hire a highly-qualified, dedicated and experienced national for the role of Grants Finance Manager. This critical position will be based at HeadOffice in Kigali, reporting to the Finance Director.

PURPOSE OF THE POSITION:
To provide leadership and management support for all aspects of grants financial management in the National Office. This position is seen as a strategic partner responsible for ensuring accountability, stewardship, coordinating, planning and budgeting processes, providing accurate financial data, analysis, and advice in relation to all grants finance in the National Office for improvement of the wellbeing of the most vulnerable children. The role holder is responsible for the grants finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization according to World Vision approved policies, standards and procedures.

THE MAJOR RESPONSIBILITIES INCLUDE:

% Time

Major Activities

End Results Expected

35

Leadership, management and stewardship

Provide effective leadership and management to the grants finance team for efficient delivery of services.

Effectively contribute to the NO strategy development and realization especially in relation to grants finance management.

Ensure donor standards and procedures are understood by WV Rwanda staff and Local Partners.

Provide leadership and guidance to grants implementing partners and ensure they comply with Word Vision and donor financial standards for the benefit of the most vulnerable children.

Ensure adequate cost efficiency and effectiveness measures for all grants are in place and provide guidance on effective resource utilization at all levels

Develop and update the National Office grants financial procedures, guidelines and systems that are relevant to the context to ensure the office is in compliance with World Vision Partnership policies and major donor’s regulations.

Grants Finance team is robust and resilient, working together well, resulting in grants financial management that adds value to the ministry and wellbeing of children

Accurate reports/analysis for decision making produced and discussed with leadership

Non-finance staff understand their role and responsibilities in grants financial management, as appropriate

Implementing partners fully understand and comply with WV financial standards and values for the benefit of the most vulnerable children

All grants projects expenditures are within approved budget limits and acceptable efficiency ratios for programming versus program management cost

Updated grants financial procedures, guidelines and systems are in place

20

Financial Planning, Budgeting and resources mobilization.

Coordinate the grants planning and budgeting process and provide technical support, to ensure WVI and donor guidelines are met.

Manage all National Office grants budgets, cash flow and projects funding, and ensure that program/project spending is in line with approved budgets and timelines.

Provide guidance and support in developing grants proposals and budgets to ensure that they are in line with donor requirements and meet World Vision Partnership key financial standards

Manage relationships with donors and Support Offices (SO), ensuring all donor finance related requirements are addressed on a timely basis.

Provide financial guidelines for the analysis of grants projects closures and advise on strategic action steps for smooth phase-out in accordance with World Vision and donor guidelines.

Efficient and effective financial planning and budgeting processes in line with WVI & donor requirements.

Programs/Projects implementers are advised on efficient budget utilization in a timely manner.

Improved grants efficiency and program/projects’ burn rate levels.

WV and donor budget guidelines are met in all submitted proposals for increased funding opportunities

Donors and SO expectations are met to maintain continued and increased funding streams.

Compliance with WV and donor guidelines in phasing out grants projects is observed

15

Financial Risk Management and Controls

Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings for grants.

Provide timely management responses on project audits ensuring engagement of all relevant / concerned departments of their respective findings.

Coordinate adequate preparation for GC and external audits for the grants / projects running at National Office

Develop tools and institute procedures to ensure that grants internal and external audit recommendations are timely implemented by all concerned parties at the national office level.

 

Manage grants related risks by ensuring compliance with Labor Distribution Reports (LDR) requirements, proper assets management, screening of suppliers/service providers and timely reimbursement from donors.

Minimized risk exposure within WV and external partners’ operations.

Departments are engaged in their management responses and aware of actions to be taken.

Minimum acceptable audit risk ratings

Internal and external audit recommendations are shared and explained to relevant departments

Timely implementation of internal and external audit recommendations.

All grants procedures related risks are mitigated and well managed

Suppliers and sub grantees are screened before the facts

Donors assets are well managed and reported as per agreements

15

Financial Accounting, Compliance, Monitoring, and Reporting

Develop Financial Procedures and internal control systems that are relevant to grants finance to ensure proper resources management.

Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

Consolidate and submit accurate WVR grants monthly, quarterly and annual financial reports in line with FFM and year end instructions.

Ensure that WVR projects balance sheet accounts are monthly and quarterly reviewed and analyzed to ensure their accuracy, follow up outstanding balances and that they are properly reconciled and managed.

Strong financial control systems in place for proper resource management

Strong accountability and compliance in accounting and reporting.

MyPBAS reconciled monthly and any issue followed up with relevant Support Office

Accurate and quality financial reports are timely submitted to all stakeholders

Compliance with grants regulations and Grant Approval Protocol

15

People Management and Capacity Building

Assess staff development needs and coach, counsel, and accelerate their capacities to achieve agreed goals or tasks

Provide leadership to the whole grants finance team to ensure effective performance management

Train and coach all grants finance and non-finance staff to interpret and apply WVR financial policies and procedures in line with Field Financial Manual.

Grants finance staff capacity needs assessment conducted and addressed

Effective performance management for the grants finance team as per WV guidelines and standards

A high performance culture and accountability maintained within the team to enhance effectiveness

Efficient use of the financial systems.

Qualifications: Education, Experience and Competencies

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:

Minimum Required Education, Professional Experience and Competencies

Bachelor’s degree in Finance or Accounting

Five years’ experience in grants financial management with extensive knowledge of major donor regulations.

People management experience

Proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.

Proven experience in budget preparation and management.

Good working knowledge of spreadsheet applications and accounting software.

Working under pressure

Attention to details

Effective in written and verbal communication in English and Kinyarwanda

Preferred Education, Professional Experience and Competencies

Master’s degree in Finance/Accounting/Auditing

Accounting certification including ACCA, CIMA, CPA, CFA, CIA or equivalent

Knowledge of governments, multilateral and private non sponsorship grant regulations and financial reporting requirements

Knowledge of local taxation laws

Experience with planning and forecasting

Able to work in a cross-cultural environment with a multi-national staff

Knowledge of SunSystem accounting package

Team building skills

N.B: Women are highly encouraged to apply.

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